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Grant Writer

Northeastern University

Northeastern University

Marketing & Communications
San Jose, CA, USA · Remote
Posted on Thursday, February 15, 2024

About the Opportunity

About the Institute:

Do you want to be part of an exciting new Institute focused on the fusion of human and machine intelligence into working AI solutions?

We are launching a pioneering research and innovation hub in AI—one that will shape the way humans and machines collaborate. Led by Dr. Usama Fayyad, the Institute for Experiential AI (EAI) is built around the challenges and opportunities made possible by human-machine collaboration. The institute provides a framework to design, implement, and scale AI-driven technologies in ways that make a true difference to society. Our ability to respond to the needs of making AI work in real problems will also require training and building a workforce that is AI-capable.

Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus – we believe the experiential aspects involved in solving applied problems in AI can drive novel research as well as educational experiences.

The Culture:

At the Institute for Experiential AI (EAI) we are committed to the highest of standards in all that we do. Working at the Institute offers unique opportunities and environment . This is the right place for you if you’re curious, motivated by the future of technology and want to be part of a unique community that works on high-impact science, business, educational, and societal problems


As a member of the EAI, you will be working closely with our research team and affiliated faculty to provide expert-level technical writing and editing services for research grants. The successful candidate will effectively collaborate with academia and various funding institutions to effectively submit proposals and proactively source opportunities to participate in grant competitions. This is a remote opportunity, with the option to come into the Boston, MA or Portland, ME campus.


  • Act as leverage to our research team and affiliated faculty to provide editing and writing support for funding opportunity proposals with funding agencies (NSF, NIH, DoD, and other funding agencies).
  • Coordinate, develop, write, and process grant applications from conceptual to submission stage while working closely with faculty and staff throughout all phases. Gather information and prepare program budgets for research staff, faculty, and outside agencies.
  • Proactively share suitable grant opportunities related to our faculty expertise and goals and proposes grant opportunities.
  • Work closely with various offices across the university to identify funding opportunities that align with the strategic directions of the EAI.
  • Provide routine and non-routine technical advice, problem solving assistance and answers to questions about funding sources as well as program goals and policies.
  • Participate in proposal development meetings and engage in scientific writing for grant applications to federal funding agencies, non-profit funding organizations, and foundations, as well as university intramural opportunities.
  • Write, edit, proof-read, and format institutional grant proposals for submission, resubmission, and peer review, including domestic, international, multi-disciplinary, and multi-site project proposals.
  • Create, revise, and edit drafts of content submitted by proposal team members including executive summaries, graphics, tables, conclusions, and organization credentials.
  • Advise proposal team members regarding rhetorical strategy, help maintain consistency between various pieces of content as details shift and provide close editing of narrative and basic formatting assistance.
  • Maintain a master calendar of grants submission deadlines, library of grant proposal support documents, funding templates, associated files, and correspondence.
  • Helps identify funding opportunities paired with expertise within the EAI faculty.
  • Establishes a procedure manual for grant submissions and best practices.


  • Bachelor’s or an advanced degree in science, engineering, computer science or related fields of studies strongly preferred. Graduate degree is preferred.
  • Minimum of 2 years in grant-writing experience in an academic setting with knowledge of federal grant guidelines and grant budgets preferred.
  • Proven ability to write and submit successful grant applications, particularly large collaborative science, and transdisciplinary grants.
  • Thorough understanding of the role of research and grant funding at a research-intensive academic institution.
  • Strong ability to think creatively and independently on concepts requiring advanced analytical skills. Advanced skills analyzing and presenting data. Proven ability to grasp and communicate complex ideas clearly and concisely.
  • Ability to effectively communicate clearly and concisely (written and verbal)
  • Experience and ability in technical writing (writing and editing technical documents)
  • Ability to work across multiple projects simultaneously.
  • Ability to effectively form close partnerships with our faculty team and government agencies.
  • Excellent time management, critical thinking, organizational, and interpersonal skills.
  • Knowledgeable of funding sources, compliance issues, and legal and fiscal policies of funding sources and appropriate government agencies.
  • Read, comprehend, interpret, and apply governmental regulations and proposal guidelines.
  • Work independently, be computer literate, and the ability to work under pressure and meet deadlines.
  • Thorough knowledge and ability to apply all relevant federal, state, and university regulations, policies, and federal guidance documents.
  • Proven experience in keeping up with new requirements for grant proposals, such as formats and proposal components, of federal, state, and private granting agencies.
  • Attention to detail to ensure proper and consistent editorial formatting of large grant submissions.
  • Ability to work collaboratively with Principal Investigators, faculty, and staff at all levels of the Institution to accomplish grant development and initiative goals.
  • Demonstrated experience in drafting federal grant proposals, grant budget development, writing letters of intent, and writing letters of support.
  • Experience using office software and applications (Word, Excel, PowerPoint, etc.).
  • Experience with NSF and/or NIH grant process and guidelines is preferred.

Key Responsibilities & Accountabilities:

40% - Act as leverage to our research staff and affiliated faculty to provide editing and writing support for funding opportunity proposals with agencies (NSF, NIH, DoD, and other funding agencies)

40% - Organize and develop funding proposals including writing, budgeting, and proposal submission.

20% - Proactively share suitable grant opportunities related to our faculty expertise and goals and proposes grant opportunities. Give advice on funding sources and related topics. Develops a yearly calendar of applications for grant opportunities. Helps identify funding opportunities paired with expertise within the EAI faculty. Establishes a procedure manual for grant submissions and best practices.


Boston or Greater Boston area preferred. Pending qualifications other geographical areas may be considered.

Position Type


Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit for more information.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see