Our client, a leading FinTech organization in the quantitative hedge fund space, is seeking to add an Executive Assistant to join their growing administrative team. This is a unique opportunity for a seasoned EA who thrives in dynamic environments, excels at managing high-volume international travel, and is skilled at balancing multiple priorities with discretion and precision. The position will be in five days per week but there is flexibility.

The position will offer full benefits, discretionary bonus, free daily lunch, and future equity.

Responsibilities

• Provide high-level administrative support to senior executives
• Manage complex, multi-time zone calendars and prioritize shifting demands
• Help manage office manager responsibilities in tandem with other administrative staff
• Plan and coordinate international and domestic travel, including detailed itineraries, visas, and 24/7 in-transit support
• Handle expense reporting and reconciliation; liaise with Finance for compliance and approvals
• Support board meetings, investor calls, and executive briefings with prep materials and logistics
• Track deliverables, follow-ups, and special project tasks
• Maintain utmost confidentiality in handling sensitive information
• Serve as a critical link between executives and internal/external stakeholders

Qualifications

• 3-5 years of Executive Assistant experience, ideally in FinTech, financial services, or fast-paced tech
• Experience supporting C-level or senior executives in global organizations
• Strong calendar management and international travel coordination skills
• Proficiency in Microsoft Office and Google Workspace
• Excellent communication, organizational, and problem-solving skills
• Calm under pressure, resourceful, and proactive
• A high level of discretion and professional judgment