J-1763 - Manager, Accounts Payable

Qualifications:

*This position will follow the hybrid schedule: MTW in office, Th & F WFH*

What You'll Bring:

• Bachelor's Degree
• Professional Certification of Account Payable Manager (APM) license
• Demonstrated problem solving and data analytic skills
• Flexible thought leader who can manage and prioritize multiple tasks and deadlines
• Advanced proficiency in Microsoft Excel
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Experience with ERP systems (Peoplesoft and Oracle, a plus)
• Experience with managing KPI performance and Fraud metrics related to the AP workstream
• 7-10 years’ Accounts Payable experience
• 5 years management experience preferred
• Experience with 1099 and escheatment processes
• Excellent leadership skills, with emphasis on developing staff
• Accounting experience would be plus

Responsibilities:

The Accounts Payable Manager (individual contributor), is responsible for the group that executes the timely and accurate processing of all payments related to 240+ managed Homeowners Associations (HOA’s) and Worldmark (WM). This robust portfolio includes the management of 1099 and Escheatment processes for those entities as well all the administration of Client company expense cards (American Express and PCard). The AP Manager provides daily guidance/insight to staff members, including the AP support team in Clark, Philippines and responds to management inquiries, vendor issue resolution, internal departments and various resort staff. Stellar customer services skills are required and collaboration with Treasury and other key departments is central to quick resolution of payment inquiries, best payment solutions for vendors and/or bank set-up issues. The AP manager proactively identifies opportunities for new rebate programs, analyzes roadblocks and implements process improvements which align with current best practices and updated technologies. As the leader of the team, training, development and creation of a positive team culture is essential to ensure that all processes comply with company regulations including the Vendor Payment Strategy. The Accounts Payable Manager, HOA/Worldmark reports to the Director of Treasury and Accounts Payable. This role is hybrid in office Monday, Tuesday and Wednesday, and remote Thursday and Friday.

How You'll Shine:

• Overseeing the operations of the HOA and Worldmark Accounts Payable department and ensure all processes are operating according to documented operating procedures, or create new/enhanced procedures to support new or modified processes
• Paymode Management – work with requestors and third party vendor to ensure that payment issues are resolved timely
• AP Fraud Analytics- work with Director and internal management team to create KPI and exception reporting that will identify opportunities for improvement and reduce fraud risk
• Provide project management oversight and collaborative support regarding Accounts Payable needs for set up of new HOA/WM sites, and the ongoing distribution of AP reports required by internal departments (Treasury, regional accounting offices, resort managers)
• Provide insight/guidance to staff members regarding outstanding and or escalated issues. e.g. vendor payment timing, accuracy of invoice processing, and resolution of internal department conflicts (expected response time is within 24-48 hrs)
• Complete Annual 1099 reporting process by running AP reports, performing analysis, implementing corrections and creating electronic file for submission to IRS
• Perform special projects as required by the Director (including but not limited to Vendor/Banking relationship and payment changes, updating ad-hoc reports & responding to management inquiries or requests
• Manage the Escheatment process to ensure unclaimed property and escheatment Standard Operating Procedures (SOPS) are being followed by regional offices and provide necessary support to the Director and designated Third Party Processor who files claims for the company